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JOB OPENINGS: Departmental Secretary

Position Title:                          Departmental Secretary Department:                           Multiple Departments Immediate Supervisor:           Director Status:                                      Non-Exempt Remuneration:                       56% - 76% Job Summary: The Departmental Secretary performs a variety of secretarial and clerical tasks under the general direction of the Laurene Brown, Assistant to the President, and Office Manager. This position works twenty-five hours per week; primarily for the President’s Office, Secretariat, Treasury and Human Resources. Duties and Responsibilities: Performs duties for executive management, and any department needing assistance, as assigned. Responsibilities may include screening calls; making travel, meeting and event arrangements; preparing reports and financial data; and secretarial support for Administration and various Departments as assigned Correspond by email as required Assists implementing plans for meetings, conferences, etc. Greets public in person and on the telephone, provides general information, answers questions and directs individuals to appropriate party as necessary. Creates new files and enters and updates contact information into computer. Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, notebooks, and filing. Coverage for support staff who is on leave, vacation, etc., for the duration of their leave/vacation as needed Sits in for the office receptionist as needed Makes travel and lodging arrangements as needed Processes incoming mail – opening, dating, sorting, and distributing, if necessary, to departments Formats letters, memos, etc., and [...]

JOB OPENINGS: Departmental Secretary 2017-09-21T21:20:05+00:00