Position Title: Part-Time Departmental Secretary
Department: Multiple Departments
Immediate Supervisor: Laurene Brown, Office Manager
Remuneration: 56% – 76%
The Departmental Secretary performs a variety of secretarial and clerical tasks under the general direction of the Laurene Brown, Assistant to the President, and Office Manager. This position works twenty-five hours per week; primarily for the President’s Office, Secretariat, Treasury and Human Resources.
Duties and Responsibilities:
Performs duties for executive management, and any department needing assistance, as assigned. Responsibilities may include screening calls; making travel, meeting and event arrangements; preparing reports and financial data; and customer relations for the President, Ministerial, Personal, and Women’s Ministries Departments.
Prepares flyers and marketing materials (including e-mail blasts) to SCC directors and direct staff for meetings, conferences, etc.
Assists implementing plans for meetings, conferences, etc.
Greets public in person and on the telephone, provides general information, answers questions and directs individuals to appropriate party as necessary.
Creates new files and enters and updates contact information into computer.
Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, notebooks, and filing.
Maintains the Executive Committee minute notebook, Association Board notebook, and Personnel notebook;
Responsible for sitting for anyone who is on leave, vacation, etc., for the duration of their leave/vacation if necessary
Sits in for the office receptionist when she is on vacation
Makes travel and lodging arrangements as required.
Processes incoming mail – opening, dating, sorting, […]